02 August, 2011

Top 20 SAP transactions and quick wins using SharePoint

Over the last few years one of my colleagues, Jim O’Farrell, has done some excellent work in terms of working with Winshuttle customers and calculating the ROI of business process acceleration. Part of this work includes looking at customers’ logs in the SAP Workload Monitor (ST03N). These logs keep a tally of all transactions handled in the system and provide valuable insights into usage patterns in SAP. Usage logs from individual customers are highly confidential, but analysing the data in aggregate is quite interesting. For example, the table below lists the top 20 transactions based on actual usage data aggregated from more than 250 SAP customers worldwide.
Rank Tcode Description
1 VA02 Change Sales Order
2 IQ02 Change Material Serial Number
3 CAT2 Time Sheet: Maintain Times
4 VA01 Create Sales Order
5 FBL5N Display Customer Line Items
6 ME23N Display Purchase Order
7 IQ01 Create Material Serial Number
8 VL02N Change Outbound Delivery
9 FBL1N Display Vendor Line Items
10 MD04 Display Stock/Requirements Situation
11 LM13 Put Away Clustered
12 MIGO Goods Movement
13 ME21N Create Purchase Order
14 FBL3N Display G/L Account Line Items
15 VA03 Display Sales Order
16 MIRO Enter Incoming Invoice
17 QE51N Results Recording Work List
18 IW32 Change Order
19 VL03N Display Outbound Delivery
20 FB03 Display Document
A really interesting aspect of this list is that it includes eight display transactions. In other words, some of the most frequent use of the SAP GUI is simply to retrieve information and not perform any updates on the system. We are all familiar with the well-known usability issues of the SAP GUI. Having to navigate and master this generic interface for quick lookups and retrieval of business data, often while performing work in other tools, is an unnecessary burden on productivity.
I am often asked about how to qualify business scenarios for SAP/SharePoint solutions, which is primarily focused on extending the reach of SAP and serving casual users in their tools of choice. Building such solutions involves various degrees of complexity and effort, but the table above helps you identify the quick wins. There is obviously a lot less complexity and effort involved in creating an interface in SharePoint that is merely reading information from SAP. These eight frequently used display transactions is a good place to start when considering how to realise productivity gains by surfacing SAP through SharePoint.

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